Is your Program Review due in the upcoming year? Here is what you need to know and steps to take.
- Download the current version of the Program Review Template (see left column).
- Academic Programs
- Program Review Data – Enrollment and success trends for all courses in the program. Email your Dean to request that request that this is sent to you.
- Subject Trend Data - Go to https://ir.kccd.edu/program-review/cc/subject/. Locate your discipline and open the report, which provides aggregated trends for courses in that discipline. Note that this report is discipline-specific. It may include courses that are not in the program and exclude courses from other disciplines that are in the program. This data is most relevant for programs that have all (or almost all) courses in a single discipline as program requirements.
- Perkins Core Indicators (CTE Only) – Go to https://misweb.cccco.edu/perkins/Core_Indicator_Reports/Summ_coreIndi_TOPCode.aspx. Select 6 Digit TOP Codes, Cerro Coso Community College, the fiscal year, and your TOP code. Create a report for each of the five years that are addressed in your other program review data sets.
- Economic Outlook Data (CTE Only) – Download (or ask your Faculty Chair to download) an EMSI Occupation Overview for your program’s occupation. Locate other labor market information from appropriate sources that are relevant for your program’s occupation.
- Student Learning Outcome Data - Have all program-level and course-level student learning outcome results in hand. The program learning outcomes should have been assessed in the preceding year, and all course learning outcomes should also have been assessed since the last program review.
- Administrative Units
- Have all of your key performance indicators and administrative outcome results in hand, which should have been assessed the prior year.
- Attend the Program Review Training in the Fall (you’ll receive an invitation).
September – December
- The responsible party writes the Program Review document.
- The responsible party should consult with the overseeing administrator early in the process for input about the Program Review.
- CTE Program Reviews should be presented to their advisory committee for feedback.
- Input from any other important stakeholders is recommended during this process.
Program Reviews are evaluated and approved during the Spring term through the following process:
- Submission. The Program Review is submitted to the Program Review Chair (Suzie Ama) at the beginning of Spring semester or at least 7 days prior to a scheduled meeting. (See the link to Meeting Dates in the left column.) The Program Review Committee evaluates the completeness and appropriateness of the document, using a rubric that is provided to responsible parties during the September training.
- First Program Review Committee Meeting. During the first review, the Program Review Committee meets with the responsible party to discuss its findings and make recommendations for improvement.
- Revision. The responsible party makes recommended changes, working with Sylvia Sotomayor if help is needed with formatting.
- Resubmission. The responsible party submits revised Program Review to Suzie Ama at least 7 days prior to a scheduled meeting.
- Second Program Review Committee Meeting. The Program Review Committee meets with the responsible party to verify that changes were made. If so, the Program Review is approved. If not, further recommendations are made, and Steps 4-6 are repeated. Occasionally, a Program Review will be ready for final approval at the first meeting, and Steps 4-6 are not necessary. Usually, 2 meetings are needed for a Program Review to be approved.
- Academic Senate. If the Program Review pertains to an academic program, the responsible party submits the program review to the Academic Senate, and the proposer presents a summary of key findings to the Academic Senate, which votes to affirm. If the Program Review is not academic, skip this step.
- College Council. The responsible party submits the Program Review to the college President or Academic Senate President for presentation at the following College Council meeting. College Council votes to approve or not approve.
- Publishing. After approval from College Council, the responsible party submits the document to Sylvia Sotomayor for publishing to the college web site.