Cerro Coso Community College

COVID-19 Faculty Updates

In order to keep our community updated on the latest coronavirus (COVID-19) developments, Cerro Coso is providing this webpage. Our goal is to provide you with resources and the latest news on the coronavirus (COVID-19).

COVID-19 Alert: Tier 1 Phase 1C

After new reported cases of coronavirus fell significantly, Kern County qualified to enter the orange tier of the Blueprint for a Safer Economy effective Wednesday, April 14, 2021. All Kern County Residents 16 and Older Now Eligible to Receive COVID-19 Vaccine. Residents can make an appointment through myturn.ca.gov, which has been available to the public since February. Local pharmacies are also making appointments online.

Those seeking the COVID-19 vaccine can also call 833-422-4255 for help to determine availability and navigate the state website.

Pfizer and Moderna have COVID-19 vaccines that have been authorized by the FDA for emergency use. Kern County has received doses of both. The California Department of Public Health (CDPH) has directed health care providers to pause the use of the Johnson & Johnson vaccine in California following the FDA and CDC’s recommendation. The State is working with vaccine providers to prioritize vaccine appointments for affected individuals. Visit the Kern Public Health Services site for more information on the ties and providers at Vaccine Schedule

Vaccination Sites

Update 1/19/2021

Good afternoon, Cerro Coso Instructors,

You are receiving this email because you are teaching at least one class that wholly or partially in-person at one of our campus locations for the spring semester. Some of you are veterans from last semester’s in-person classes. Some of you are new. For everyone, there are two important things to know:

  1. As of right now, the college is continuing to use the same system it used in the fall semester to ensure that students, faculty, and staff are playing a role in keeping our communities as safe as possible under the circumstances. If you are a veteran of last semester, please know that we are starting the semester on exactly the same system. The database is being updated this morning for the new semester, so you should begin receiving emails from students submitting their Student Coming to Campus forms. Note that while *you* may be used to the system, it’s likely that you’ll have students who aren’t. You might take a few minutes out of your first day class time to go over the form, the process, the protocols, and the expectations you have of students and students can have of you. If you are teaching in this environment for the first time, please see the information below.
  2. I say “as of right now,” because the college is on track to move to a new system shortly. We are doing this in large part because of the robust expectations coming down from government and health agencies about the need to effectively contact-trace. Please know that as we cut over to the new system, you and your students will get plenty of communication. In the end (fingers crossed), it will be a much easier system on the faculty side. For the time being, though—to open up the spring semester—we are sticking with the old system.

If you are teaching in this environment for the first time, your role as a faculty member is governed in part by the COVID-19 Reopening Protocols established by Cerro Coso Community College and made available on its website and also in part by the COVID-19 Fall and Spring memoranda of understanding between Kern Community College District and the Community College Association.

If you have any questions whatsoever about implementing these protocols or would like personalized training in the role and expectations of faculty members, please reach out to Kevin King, Cerro Coso Community College’s safety and security manager.

According to the protocols, the faculty member’s role as an employee in maintaining a safe and healthful working environment is by

  • Following safe practices as communicated to them
  • Reporting hazardous conditions related to potential transmission of the COVID-19 virus.
  • Staying home and reporting to their supervisor if they exhibit symptoms of COVID-19, have a positive COVID-19 test, or have been exposed to a known or suspected case.

You can carry out this role effectively in the classroom by ensuring

  • Students know the modified path of travel to, from, and within the classroom
  • Students observe social distancing and stay 6 feet apart at all times
  • Students are aware of the expectation to wear masks at all times in all public spaces at the college (including classrooms)
  • You yourself complete a pre-screening before coming to campus
  • You submit an Employee Coming to Campus form every time you come to campus unless you successfully completed training last semester

The following specific protocols for managing in-person classes at Cerro Coso Community College remain in effect until further notice:

  • At the classroom door, faculty will ensure that each student has submitted the Student Campus Visit form and take temperatures before admitting students to the classroom.
    • Students shall be turned away if they have not submitted the form (students on the first day may need some training on the forms and process)
    • Students shall be turned away and told college human resources or campus security will call them if they answer in any of the following patterns:
      • If they answer YES to “Cared for or had close contact with a person who has tested positive for COVID-19 or been notified that you may have been exposed to it?”
      • If they answer YES to “Have you been asked to self-isolate or quarantine by a medical professional or a local public health official?”
      • If they answer NO to either of those two questions but YES to having more than one or more symptoms
    • Students shall be turned away if their temperature exceeds 100.4.
    • Once a student has been turned away, the instructor shall notify college human resources or Campus Safety for follow up to determine return-to-campus criteria based on the student’s responses.
    • Attendance must be taken during each class. If an individual is diagnosed with COVID-19, HR directives shall be implemented as detailed in the subsequent section.
  • In any situation where the instructor has determined that the student should not be in attendance, and the individual does not comply with their request or becomes agitated or belligerent, he or she shall be removed from campus pursuant to the student conduct policy.
    • An instructor can remove a student from the current and the next class meeting, at his or her discretion.
    • If assistance is needed, the faculty member should notify Campus Safety.
    • A student’s failure to comply with the directives of Campus Safety may result in a request for assistance from local law enforcement and a referral to the vice president of student services pursuant to the student conduct policy.
    • The faculty or staff member shall notify the vice president of student services. Any removal of a student from class or campus requires that the vice president of student services be notified immediately.
  • Sick faculty, staff, or students shall not return to in-person classes or any college facilities, or end isolation until they have been properly cleared as indicated below

If you have specific questions about training, contact tracing, where to get a thermometer, or expectations under the protocols, please reach out to myself, Kevin King, Resa Hess, or your educational administrator. In addition, if you have any concern about compliance with these healthy hygiene practices on campus—anything you observe or hear about—an email has been created to bring this concern to the attention of the Response Team: cc_covid19@listserv.cerrocoso.edu.

 

Thank you,

Corey Marvin

Vice President of Instruction

 

Update 10/27/2020

Greetings, Cerro Coso Faculty and Staff:

This is just a quick note to announce that a revision to the Safe Campus Reopening Protocols has now been posted to the College website on the COVID-19 Resources page.

As the protocols were always intended to be a living document, this second version fills in some gaps of the first, clarifies some language, responds to some “unknown unknowns” that have arisen in the meantime, and adds some appendix material.

The highlights:

  • Language around college events has been changed to more clearly state that activities involving the physical presence of students, faculty, and staff (not classes) are reviewed on a case-by-case basis; the event planning form is required for any college event requiring the physical presence of students and staff, a process that could take up to three weeks;
  • In addition to coaches and athletes, other groups of students or staff may be required to follow alternative protocols for college-related work, such as those in place at the Child Development Center and the Bishop Care Center;
  • Language was clarified that employees who complete the training provided by the COVID-19 Response Core Team do not need to submit the Coming to Campus form for regularly scheduled work hours as communicated by their supervisor; however, if they intend to visit campus at any other time, they must complete the form;
  • Student workers are to complete the Employee Coming to Campus form when on campus as a worker (unless they completed the training) but the Student Coming to Campus form when on campus as a student;
  • Faculty and staff who meet with students in a pre-arranged public space sufficiently sized to maintain social distancing that is not the LAC or the one-stop shop must notify the M&O director (at cody.pauxtis@cerrocoso.edu) so that spaces can be effectively cleaned and disinfected afterward;
  • Any employee can direct a student to leave campus if the student threatens the health or safety of themselves or another; if assistance is needed, the faculty or staff member should notify Campus Security;
  • Students can be turned away from class or campus if they answer YES on the Student Coming to Campus form to having one or more symptoms;
  • A subsection on Field Trips has been added to the section “Distancing Inside and Outside the Classroom”;
  • When an employee or student indicates that they know they have been exposed somewhere other than work, they must be sent home for 14-day quarantine and if tested during this time and is negative but still no symptoms, they must complete the 14-day self-quarantine;
  • Language has been clarified about when and how human resources or Campus Safety is notified about a student who has been sent home or that a faculty or staff member knows is sick so that proper follow up can occur and a return-to-campus scenario communicated.

A reminder to all that in order to address any questions or concerns about COVID-19, the college’s response, or compliance with the protocols, an email has been created that goes to members of the Core Response Team for immediate review: cc_covid19@listserv.cerrocoso.edu

Note that these reopening protocols may continue to evolve as conditions evolve. But any input from inside or outside the institution that helps clarify and improve the document and our response is appreciated.

If you have any questions whatsoever—about the protocols, about process, about training, about access, about information, about gaps in information—please do not hesitate to contact the team at cc_covid19@listserv.cerrocoso.edu

Thank you!

Corey Marvin. 

Vice President of Instruction. 

Cerro Coso Community College. 

3000 College Heights Blvd.. 

Ridgecrest, CA  93555. 

cmarvin@cerrocoso.edu

(760) 384-6201. 

Update 7/1/2020 for Faculty

Good morning, Cerro Coso Faculty,

I am sending this email this morning for a couple of reasons. The first is rumor control to address the email that went out last night citing yesterday’s Chancellor’s Office memo about faculty preparedness in the online environment.

Since the pandemic started, the Chancellor’s Office has been sending periodic guidance to the field. Yesterday’s was another in that string, reminding us in this case that there are several sections of Title 5 regulations that speak to best practices in preparing faculty for online teaching and informing us that these sections have not been temporarily suspended or waived. It would have been unusual in the extreme if the Chancellor’s Office had taken this opportunity, in a memo as mundane as this, to announce that all instruction at all community colleges would be going completely online for the fall 2020 semester.

And this is, in fact, the case. The first sentence sets the context of the memo, not announces a massive operational and policy change that would affect 2 million students. I’m not even sure the Chancellor can legally do that—he can temporarily suspend or waive sections of Title 5 but not Ed Code. Anyway, if you want to see my short exchange with the Chancellor’s staff, I have pasted it at the bottom of this communication.

But, secondly, I also want to address the upcoming decision about fall semester classes. Nothing has changed about planning for the fall since my email of April 28th went out to all faculty:

  • We identified July 15 as the date to communicate any changes to the plan for onground classes in the fall according to the long-term schedule at each campus location. This provided enough time to see any changes in stay-at-home orders, group gathering guidelines, etc., but is still far enough out from the start of the semester if we need to communicate to students that a change to Plan B is necessary.
  • One change we were looking to make even in April was bringing the classroom seat capacity for onground classes down to levels consistent with safe social distancing numbers. If the outlook on July 15 is more of the same social distancing, we will not have overfilled classes; if the outlook is rosier, we can increase caps; if the outlook is still stay-at-home, we can move to the Plan B’s.
  • About the Plan B’s: please continue to work with your faculty chair and dean to determine what will happen to your onground class if we are again forced into a remote delivery mode. Online is not the only option! Even this semester, one technique being used is the instructor still meeting students during class time to deliver lectures—just over Zoom instead of face-to-face. Please discuss your Plan B with your chair and dean now so we can support you if the time comes. Also, we can get you some training if you want it, just in case.

Is there a committee or task force making the decision and planning protocols? Since much of the planning has been taking place after the end of the spring semester, the college’s primary working group has been President's Cabinet plus the Safety and Security Manager (Kevin King) and the M&O Director (Cody Pauxtis), continuing to meet as an emergency response team since last July's earthquakes, actually. In addition, information and dialog have been taking place between faculty chairs, CCA, Dean Houck, and myself. A protocol document is in draft form and will soon be ready for prime time. It will reflect the same information that other state and county agencies are reflecting, down to the local areas of implementation. Chancellor Burke is providing guidance from KCCD human resources and risk management departments to integrate into our local protocols district wide.

Who is part of that decision making group?  There are multiple groups weighing in on this decision, whose input the president will consider in the final decision. Faculty have a big part in that recommendation between our chair structure and CCA. Many of the concerns surround working conditions, and while your administrators are monitoring directions from the CDC, state agencies, and county variances to inform our protocols, Matt Crow is representing CC at the bargaining table. Students and classified staff will be heard as well. IF all groups are indicating we can do face to face with specific protocols in place, a bigger question the president has to address is do we even have the 'human resources' to manage the protocols as required. This all boils down to safety. Considerations for informing the decision on July 15 include but are not limited to:

  • Results of negotiations with CCA and CSEA
  • Results of the student survey that went out Tuesday and already has over 500 responses
  • The faculty’s “Questions for Fall Semester Planning” GoogleDoc
  • Guidance documents from the CDC, the CDPH (which still has in-person higher education on the not to reopen list), and the Chancellor’s Office Safe Campus Reopening document that is in final vetting and has not been released yet to the field

What is the time line for a decision? July 15th

Who should faculty contact with their questions or concerns? At this time, Matt Crow, faculty chairs, Dean Houck, Director Christine Small, VP Ostash, and myself would be good sources to provide questions or concerns depending on what they are. In addition, if a faculty member feels there is a 10 +1 issue involved, please contact Ben Beshwate of the academic senate.

Finally, I want to thank you all. I know it is a very trying and fearful time, with vast amounts of uncertainty, especially with cases on the rise. Thank you for your continued efforts to use the processes we have in place to maintain productive dialogue in the spirit of collegiality. Below is the full text of my exchange with the Chancellor’s Office.

Update 4/29/2020 for Faculty

Greetings, Cerro Coso Faculty:

Apologies in advance for the long email. The following statements are meant to provide some guidance here at the end of the semester as you set about giving grades and closing out the semester. Also included are some updates on the summer and fall semesters as well as links to documents you might need. So without further ado:

  • Grade options at the end of the semester. This semester, like always, you will see the grade options of A, B, C, D, F, and I. In giving grades, we ask you to be mindful of and sympathetic to the extenuating circumstances that students have encountered this semester. But in the end give students the proper grade using your professional judgment.
    • “I” Grade. Give an “I” if you have individual students who were not able to complete the course work and with whom you have made individual arrangements to get this done within a year. According to the Chancellor’s executive order ES 20-10, faculty should assess, on a student-by-student basis, when the use of an “I” would be appropriate for a student impacted by COVID-19 and whether the student’s individual circumstances constitute an “unforeseeable, emergency, and justifiable reason” for needing additional time. In this respect, giving an “I” is no different this semester than it has ever been. Use the process described in Faculty 411 to submit the Incomplete Grade Contract form.
    • “IP” Grade. If you are one of the rare faculty whose class has been suspended and not just a week or two extended, please work with your dean to ensure that an “IP” grade is recorded for all students in the class. “IP” is not a grade you can select when giving grades. It can only be administratively applied so work with your dean.
    • Withdrawal. Even at this late date, you or the student can initiate a withdrawal from the class. If a student has not been participating actively in your course for over two weeks, you might consider submitting a withdrawal on their behalf. The student will receive an EW on his or her transcript and be allowed to retake the class at a later time without penalty. In contrast to the “I”, which keeps the student in an enrolled status for the class, the withdrawal closes the books, so to speak, on the student’s experience and allows him or her to start over in a subsequent semester. To submit a late withdrawal, complete this Instructor Withdrawal Exception form and send to your dean. Please note: even after the semester is over, students will still be able to appeal for a withdrawal and EW.
  • Classes running a week or two weeks late. If your class is taking an additional week or two to wrap up, that’s no problem. We just need to know about it. Not only do we have to submit the course name and number as part of our COVID-19 paperwork to the state, but financial aid has to recalculate drop dates so students are not disadvantaged. Please let your faculty chair or dean know right away if you expect to miss the first grade deadline of Tuesday, May 19, 2020. Otherwise, the grade deadline for full-term classes that are scheduled to end May 15 is close of business on Tuesday, May 19, 2020.
  • Fall Semester. Planning for the fall semester remains unchanged. We are continuing to plan for onground classes in the fall according to the long-term schedule at each campus location, with each class having a Plan B if it must be moved into remote delivery.
    • At the faculty chairs yesterday, we identified July 15 as the date to communicate any changes to this plan. This provides enough time to see any changes in stay-at-home orders, group gathering guidelines, etc., but is still far enough out from the start of the semester if we need to communicate to students that a change to Plan B is necessary.
    • One change we are looking to make now is bringing the classroom seat capacity for onground classes down to levels consistent with safe social distancing numbers. If the outlook on July 15 is more of the same social distancing, we will not have overfilled classes; if the outlook is rosier, we can increase caps; if the outlook is still stay-at-home, we can move to the Plan B’s.
    • About the Plan B’s: please work with your faculty chair and dean to determine what will happen to your onground class if we are again forced into a remote delivery mode. Online is not the only option! Even this semester, one technique being used is the instructor still meeting students during class time to deliver lectures—just over Zoom instead of face-to-face. Please discuss your Plan B with your chair and dean now so we can support you if the time comes. Also, we can get you some training if you want it, just in case.
    • Finally, as to the Plan B’s, if you would like your onground students to know what your Plan B is, we will work with you to get a statement attached as a note in the searchable schedule. Mostly, students will assume it’s online. If you would like to let them know something different, contact your chair and dean.

Because I know there may be questions about some of these items, I am scheduling a couple of Zoom conference calls this week. Please attend the one that is more convenient for you, and I’ll do the best I can to answer these and other instructional questions you might have. Note: I have enabled the waiting room as a security measure. I’ve never used this before, but I have been advised that when you sign in, please use your username.

Faculty Q and A, Wednesday, April 29 11:00 am to 12:00 noon

Faculty Q and A, Thursday, April 30 4:00 pm to 5:00 pm

Thank you all so much for the work you do—and have done in this challenging and stressful semester—and the dedication you show every day to students and student success. Remember that if you feel you have a 10 + 1 issue bring it to the academic senate to the attention of Ben, and if you are encountering a working conditions issue, bring it to Joe or any CCA rep.

Thanks!

Corey Marvin
Vice President of Instruction

Faculty Updates

4/27/2020

Coming to Cerro Coso campus during COVID-19 “Stay at Home”? Please fill out this form.

The deadline to drop students from your class(es), has been extended!  You will be able to drop students using Banweb through the end of the semester. This withdrawal will result in an Excused Withdrawal (EW). Dropping students who have disappeared out of your class instead of letting them get Fs or Ds at the end of the term will protect their academic record.

4/1/2020

Update

3/27/2020

Zoom Bombing

3/26/2020

Update for Faculty from Dr Marvin: Drop Deadlines, Library Resources

3/26/2020

Drop Date Extended

3/24/2020

Update for Faculty from Dr Marvin: Withdrawals, Summer & Fall Scheduling, Coming to Campus, Zoom Q&A

3/19/2020

Update for Faculty from Dr Marvin

3/18/2020

Update Regarding Events and Travel

3/17/2020

Update Regarding Communications, Resources, and Training

Employee Health Resources

Update