In order to keep our community updated on the latest coronavirus (COVID-19) developments, Cerro Coso is providing this webpage. Our goal is to provide you with resources and the latest news on the coronavirus (COVID-19).
Update 4/1/2020 for Faculty
As we brace for entering the month of April, here are some new developments and continued guidances in the area of instruction:
- Drop students through April 9th who are no longer actively participating in your class – As mentioned in last week’s email, the drop deadline that was originally set for March 27th has been pushed to April 9th, the Thursday of spring break. Dropping students who have disappeared out of your class instead of letting them get F’s or D’s at the end of the semester will help protect their academic record.
- What about an incomplete? Last Friday, the Chancellor’s Office released an executive order and guidance memo about modifications to grading policies. Notably, the regulations for giving an “I” grade were not modified other than affirming the coronavirus pandemic qualifies is an “unforeseeable, emergency, and justifiable reason” for needing additional time. But the mechanism for giving an incomplete remains the same, specifically that the instructor states in a written record the condition for the removal of the “I” and that this record must be given to the student (at Cerro Coso, we accept an email exchange as evidence). Bottom line: if the student has disappeared on you, initiate a drop so the student can receive a non-punitive withdrawal; if you are still in contact with the student, you can assess on a student-by-student basis when the use of the “I” is appropriate.
- If you are one of the very few instructors whose class has been paused at this time, work with your dean – In this case, neither the drop or the “I” is the right grade. Please work with your dean.
- Communicate with your dean if your face-to-face students who transitioned to remote learning need extra time to complete coursework – The same memo and guidance documents mentioned above grant colleges the ability to extend the end date of the term. In context of the week of instruction that was postponed during the transition, you may feel like you need that week back again to get through all the course outcomes. If that’s true, we ask that you communicate with your dean right away. The college has to report the number of courses it is seeking this exemption for.
- Continue to use the Early Alert system in Navigate for students who are struggling – And that’s all students, face-to-face, online, or transitioned, and all types of struggling from classroom performance to specific challenges with the transition to basic needs
- Refer students to a counselor who ask if they can convert their letter grade to Pass/No Pass – We ask you to be very very cautious about this. As the guidance indicates, students can now ask for P/NP (normally they have to do so by the 30% date), but there are possible transfer ramifications for students at the 4-year level. While the hope is that CSU’s and UC’s will work with students about any P grades earned during this time, the conversation has not been completed and so the status of such grades are still up in the air for transfer purposes. Best option: refer students to a counselor.
- Please explicitly tell students if you are recording a Zoom session – Some students have communicated they are uncomfortable with their images being captured and archived. Announcing the recording up front gives them an opportunity to toggle their video off. Also, under no circumstances should class Zoom sessions be uploaded to open public sites such as YouTube. Students in class have an expectation of privacy, and unless waivers are signed by each and every student in the class, we cannot make class sessions generally public.
- If you are teaching in the prisons, no news is good news! - So far the packet-style correspondence education seems to be working out great for our partners and for our students, and so far there have been no plans to restrict or cease this avenue of instruction. So far.
- If you are based in Ridgecrest and wish to come to the IWV campus to pick up something or work from your office, let us know in advance – Please fill out and submit the following Coming to Cerro Coso Campus During COVID-19 “Stay at Home” form preferably 1-2 hours before your planned arrival. That way, we know you are on campus for emergency preparedness reasons and we can disinfect your workspace after you leave.
Thank you all so much for the work you do and the dedication you show every day to students and their success. This is a very difficult time of change and stress. And while we are trying to keep all the plates spinning and balls in the air as before and are in regular contact with faculty leaders, Matt and Ben have asked that if you feel you have an academic or professional matter or are encountering a working conditions issue please bring it to their attention.
Update 3/27/2020 Zoom Bombing
Zoom is a great tool, which is allowing us to have remote videoconference meetings and virtual classes. Many of us are starting to use Zoom extensively, so it is important to be aware of a new annoyance that has started called Zoom Bombing. Because of the design and defaults set when creating a Zoom meeting, it allows anyone that has the Zoom meeting ID to join the Zoom session. There are some not so pleasant individuals who are searching the internet for Zoom meeting IDs and then joining those Zoom meeting sessions as an uninvited guest. These individuals then disrupt the Zoom meeting session with annoyances and in some cases are screen sharing inappropriate images or videos, in effect Zoom Bombing the Zoom session.
The links below are short articles on the types of mayhem these individuals have caused. They also offer tips on how you can set up the Zoom meeting session to help prevent these individuals from joining the session.
One of the first things I would recommend is that when you create a Zoom meeting, have the Meeting ID generated automatically for each meeting, instead of always using your same Personal Meeting ID. This way, if your Personal Meeting ID is compromised, not all of your Zoom meetings will be open to someone using that ID.
Also, when setting up the meeting, consider requiring a meeting password and unchecking the “Enable join before host” option and checking the “Enable waiting room” feature. For more information on how to setup a Zoom meeting and the different options available, visit the Zoom support website at this link: https://support.zoom.us/hc/en-us/articles/201362603-What-Are-the-Host-Controls-.
Taking some precautionary measures when creating a Zoom meeting session may help reduce the chances of your Zoom meeting session becoming a victim of a Zoom Bombing.
3/26/2020 Faculty Update
As many of you have heard, COVID-19 is now present in the Indian Wells Valley. Last night, Ridgecrest Regional Hospital had a test returned positive, according to a blog post today. The “when” (not the “if”) has happened to Ridgecrest, which now joins Bishop and Mammoth as Cerro Coso Community College communities with confirmed cases. In context of that, this week saw 3.3 million unemployment claims filed nation-wide, the most in history.
- The last day to drop classes has been extended to April 9th for all students. The extension was implemented for all students in light of the transition of some face-to-face classes and for the college to assist them with resources. Although a CC Information has gone out, please take the time to reassure your students that they have time to assess how they are doing in your class and can make a decision unpressured by an impending deadline. Also inform them they can discuss resource needs and educational goals and plans with advisors/counselors and discuss any Financial Aid implications with the Financial Aid Office.
- Even after April 9th, students will still be able to drop classes through Admissions and Records. Refer students to the counseling department who have any questions about dropping or the implications of dropping.
- The last day for you to drop students has also been extended to April 9th. Because we have passed the 60% date, it is not required that you drop students who are no longer actively participating, but please consider doing so in these crazy times when it may be hard to judge why a student suddenly silent. A drop will save a student from a sub-standard grade on the transcript and may be the difference between him or her eventually continuing or dropping out.
- Face-to-face instructors: did all your students make it through the transition? If you think you lost someone, submit an Early Alert through Navigate. Filing an Early Alert will ensure that a counselor follows up directly with the student to see if he or she needs any help or can be supported with any resources.
- If your class is in paused mode—or even if it’s not—know that we are expecting guidance from the Chancellor’s Office in the next few days on grades, grading policies, and extension of the semester. As soon as we know something, you will know it.
- The Cerro Coso library has created super helpful guides for students and faculty about the coronavirus, navigating information about it, and how to keep yourself safe and sane. Check it out at the Library Resources for Social Distancers page.
- The open computer labs are now closed for good at all campuses except KRV/Lake Isabella, where it will continue for one more week (March 30-April 3). The needs-assessment survey that went out to students this week indicated a variety of technology needs, but not anything that couldn’t be addressed by a laptop-loan program. The college is in contact with these students already, but if a student communicates to you that they are in need of a laptop to finish this semester’s classes, refer them to this request form. Student services will take it from there and reach out to the student.
- The student survey this week identified a broad range of needs students are communicating, everything from toiletries to help with mental health issues. While it has always been important to encourage students who are encountering life challenges to contact student services, it is especially important to do so now.
Thanks. Ask questions if you have them.
Update 3/26/2020 Drop Date Extended
The last day to drop classes has been extended to April 9th for all students.This is in response to the current health crisis and the unexpected transition of many on-ground classes to remote delivery.
We have extended this deadline to allow you to make this transition and for us to assist you with resources to support you. Please take this time to discuss your resource needs and educational goals and plans with your advisors/counselors and to discuss any Financial Aid implication with the Financial Aid Office. Please go to https://www.cerrocoso.edu/studentservices/counseling to set up an appointment with an advisor at your campus.Please call 760-384-6221 or e-mail email@example.com to talk to a financial aid representative.
Update 3/24/2020 Faculty Update
Update for Faculty from Dr Marvin: Withdrawals, Summer & Fall Scheduling, Coming to Campus, Zoom Q&A
Update for Faculty from Dr Marvin
Update Regarding Events and Travel
Update Regarding Communications, Resources, and Training
Employee Health Resources