Alternative Media Tutorials

How to Make your PowerPoint Accessible on the Web

Open your PowerPoint slide.
Select all the content in the outline and choose copy from Edit.
And then paste the content on the FrontPage.
The rest of work you need to do is formatting.
1. You need to retype anything that you put in the text box because the text in text box does not show up in the outline. Recommendation: do not use text box.
2. This is just the plain text without any graphics, images, videos, and audio. If any of these on your slides are important, you need to provide text description.
3. In order to read the content wisely by the screen reader, you need to format your content carefully until it is in a good format by your own judgment.

Go to the web site (http://www.rehab.uiuc.edu/ppt/install.html) to download ppt-access-094.exe file.
After downloading the file by following its instruction, double click on the ppt-access-094.exe and unzip the file you downloaded.
Click on the "setup.exe" and the installation of "Accessible HTML Wizard Setup" will pop up.
Follow the instruction on the pop-up window and you'll install the files.

Start Microsoft Power Point
Select the Tools menu option
From the Tools menu select the Customize option
From the Customize dialog box choose the Commands tab
Select the tools option from the category list box
Scroll the right hand list box to Com Add-in
Select and drag the COM Add-In option to the menu bar (does not appear to be a way to do this with the keyboard)

Image 1: Image of Microsoft Power Point Customize Dialog Box

Image 2: Image of Menu Bar if COM Add-in successfully added to menu bar

1. Select the COM Add-In Menu Item and the COM Add-In dialog box should appear

Image of COM Add-In Dialog box

        2. Select the Add button from the dialog box

        3. Select the PPT Accessibility Wizard Add-In from the file menu
            It can be found in the "c:\program files\Accessible HTML Wizard\Accessible HTML Wizard.dll"

Select the OK button and the Wizard should appear in the COM Add-In dialog box

4. Select the OK button and the Wizard should appear in the COM Add-In dialog box

Close the COM Add-In dialog box and the File Menu should now have an option called "Save As Accessible HTML"

5. Close the COM Add-In dialog box and the File Menu should now have an option called "Save As Accessible HTML"

6. Open PowerPoint and try using the "Save As Accessible HTML" option from the file menu.