Home > Campus Life > ASCC > Constitution

ASCC Constitution

ARTICLE I. NAME AND PURPOSE OF ORGANIZATION

Section 1. The name of this organization shall be Associated Students of Cerro
Coso; a.k.a. ASCC

Section 2. The purpose of the ASCC is to promote diversity along with the social
and academic welfare of all students at Cerro Coso Community College.

ARTICLE II.  MEMBERSHIP

Section 1. Membership in the ASCC shall not be denied to any student at Cerro
on the basis of race, creed, religion, gender, age, political affiliation,
sexual orientation or physical handicap.

Section 2. There shall be two types of membership in the ASCC; Associate
(non-voting) and Active (voting).

Section 3. Associate membership (non-voting) is open to all students currently
enrolled at Cerro Coso.   

Clause 1. Can upgrade to active membership with purchase of an ASCC card;
a.k.a. Coyote Card, in order to be eligible to vote in student elections
held during the Spring semester.

Clause 2. Do not have voting rights during ASCC meetings.

Clause 3. May attend ASCC meetings as non-members and speak in Public Forum;
unless approved through proper procedures to be on agenda.

Section 4.   Active membership is open to all students having purchased a current ASB card. These students are eligible to vote in elections and serve as
members of the ASCC Student Senate during the semester of enrollment.

Clause 1. The ASCC Student Senate shall be composed of one student representative from each area as defined in the By-Laws, as well as a representative from each student club on campus, proportioned to club size. Proof of club membership will be a current list of members submitted on a monthly basis. If a club has more than twenty (20) members, it shall have two Senate representatives.

Clause 2. May vote on action items on ASCC agenda.

Clause 3. Each area shall have the faculty select/nominate a representative.

Clause 4. All Student Senate members must abide by the current Cerro Coso Student Conduct Policy and the Sexual Harassment Policy. All active Student Senate members must be enrolled in a credit program at the College, and be currently enrolled in a credit program of no less than six (6) units. (Community service and audit students are not eligible to hold this position). At the beginning of each semester the Advisor will verify the units of enrollment for ASCC Senate members. Senate members must have a G.P.A. of 2.5 based on six (6) or more units in the last semester of attendance.

ARTICLE III. DUTIES

Section 1. The responsibilities of the ASCC Student Senate shall include the
following:

Clause 1. The District Student Trustee shall be elected from, and approved by the Student Senate on a tri-annual basis. To be eligible for this position, the Student Senate Trustee must be an active member of the Student Senate.

Clause 2. Active promotion of new student clubs, as well as support  of existing ones.

Clause 3. Oversee the general welfare of all students on campus.

Clause 4. Seek ways to raise funds for use by the ASCC and other approved groups, to promote the Student Activities Program.

Clause 5. Offer leadership workshops as needed.

Clause 6. Development of the ASCC and District Student Development Program budgets in the Spring semester for the following academic year.

Clause 7. Determine student problems and concerns and report the findings to the appropriate college administrator or committee.

Clause 8. Encourage and promote educational excellence at Cerro Coso Community College.

Clause 9. Committee representation for College Council and all Shared
Governance positions will be selected by either the ASCC
President or the ASCC Advisor.

ARTICLE IV. VOTING

Section 1. The ASCC will hold a two (2) full day open election for its officers
with ballots to be counted on the third day.

Section 2. Elections will be held as defined in the By-Laws.

Section 3. Qualified candidates must be nominated by a member of the ASCC
Student Senate. The Executive Officers will be elected early in the Spring semester for the following academic term. Term is defined as academic year.

Section 4. All enrolled students who hold a current ASCC card may participate and vote in general elections.

ARTICLE V. OFFICERS

Section 1. The officers shall be few in number. All officers shall be enrolled in no fewer than six (6) units, and be academically in good standing with a 2.80 G.P.A.; or better, in the last semester of attendance and during the semesters they hold office. All officers must abide by the current Cerro Coso Student Conduct Policy and Sexual Harassment Policy. Additional positions may be appointed on an as-needed basis. All positions except the following shall be temporary. No student  may hold any position on the board for more than two (2) terms. All officers must commit to and be involved with all ASCC activities along with their duties as defined below. Any officer failing to adhere to the requirements of the Constitution and By-Laws shall be subject to disciplinary action according to Robert’s Rules of Order up to; and including, removal from office. If an officer is found to be failing, a special meeting of the Executive Board will be called where a verbal warning detailing specific allegations will be given with the  understanding that violation of the warning will result in removal from office. If the officer in question fails to show improvement after the warning, a written request of resignation by the remaining members of the Executive Board and the Advisor will be given in person to the offending officer who will be given three working days to submit a letter of resignation.

NOTE: All officers are responsible for training their replacements after elections.

Clause 1. President’s Job Description:
The President shall preside over meetings, understand and follow the Constitution and By-Laws, know campus policies and regulations, call regular executive meetings, and prepare a master plan for the semester’s activities. The President shall know procedures for conducting a meeting and have knowledge of basic parliamentary procedure. The President will be fair, impartial, courteous, and carry out group decisions. The President shall also provide input for the preparation of the agenda for each meeting, and check the minutes of the preceding meeting to include business that should be discussed again or finished. If the Office of President is vacated for any reason, the vice-president will be moved into the position of President for the remainder of the term. The President shall be required to work in the Student Activities Office 10-15 hours per week per semester under the direction of the Student Activities Program Manager.

Clause 2. Vice-President’s Job Description:
The Vice-President will take over the President’s responsibilities when the President is unable to carry out her/his duties and will be ready to assist the President in any possible way. The Vice-President will assume and/or carry out special duties that may be assigned by the President, Executive Board or the Constitution or By-Laws. The Vice-President will know and understand the organization’s constitution and/or By-Laws, and act as liaison with the Web Technician to update the ASCC Website. If the Office of Vice-President is vacated for any reason, a replacement will be appointed by the Executive Board to fill the position for the remainder of the term.

Clause 3. Secretary’s Job Description:
The Secretary shall record and keep accurate permanent records, record minutes and correspondence, keep a copy of the Constitution and By-Laws available for easy reference during meetings, take  down motions accurately, prepare the agendas and any handouts for meetings and type minutes. The Secretary may use an electronic taping device only for the purpose as an aide in note taking for the minutes. If the Office of the Secretary is vacated for any reason, a replacement will be appointed by the Executive Board to fill the position for the remainder of the term.

Clause 4. Finance Manager’s Job Description:
The Finance Manager has a duty to approve and sign requests for ASCC funding, allowing 24 hours notice to the business office for any business transactions. Manage a record of all money handled; both incoming and outgoing, indicate the purpose for which the money was dispersed, and have budgetary records available for examination at any time and at business meetings if/when requested. If the Office of
Finance Manager is vacated for any reason, a replacement will be appointed by the Executive Board to fill the position for the remainder of the term.

Clause 5. CalSACC Representative’s Job Description:
The CalSACC Representative shall attend the monthly CalSACC Region 9 meetings, maintain regular communication with the CalSACC organization, report to the ASCC Senate the first meeting month following the Region 9 meeting and coordinate the Region 9 meeting hosted by Cerro Coso Community College. If the Office of CalSACC Representative is vacated for any reason, a replacement will be appointed by the Executive Board to fill the position for the remainder of the term. Funds for reimbursement of fuel costs only, to be authorized if/when the Advisor is unable to attend CalSACC meetings.

ARTICLE VI. TEMPORARY APPOINTED POSITIONS:

Section 1. These positions can be appointed by the ASCC President in
consultation with the Advisor. Specific positions/duties will
be defined by the President and in consultation with the Advisor.
These positions do not carry ASCC voting privileges, unless student
is an appointed Senator of the ASCC.

Clause 1. Parliamentarian
a. Know Robert’s Rules of Order. Attend all ASCC meetings and settle
disputes over rules of order and/or inform members if not following
proper procedures.

Clause 2. Community & Staff Liaison (up to three)
a. Liaison between Advisor/Executive Board and the CCCC Staff and
whenever contact with community members/leaders is necessary.

Clause 3. Historian & Photographer
a. Take photos at all ASCC events and keep records of all activities in
annual binder.

Clause 4. Activities & Special Events Coordinator
a. Responsible for putting together and heading committees when needed
for activities and special events. Liaison with the Executive Board,
Advisor, Publicity Specialist, Facilities and Logistics Coordinator and
any other specialists.

Clause 5. Facilities & Logistics Coordinator
a. Responsible for scheduling rooms, areas, centers, etc. for all ASCC
activities. Contact for special needs such as lighting, public address
systems, VCR’s, extension cords, etc. for all ASCC events.

Clause 6. Publicity Specialist
a. Makes sure ASCC banners are posted on all meeting days. Heads and committees needed to make special banners for elections, etc. Must have working knowledge of desktop publishing. Help candidates with election flyers. Responsible for making handouts and flyers/posters.

Clause 7. Awards & Scholarship Specialist
a. Head the ASCC Scholarship committee and oversee the selection
process during the Spring semester. Responsible for tracking and
posting the Fall and Spring President’s list under direction of Advisor.
Assist Advisor with awards for Spring Awards Luncheon.

Clause 8. Matriculation Advisory Committee Representative
a. Represent students on this committee which reviews the CCCC
Matriculation plan and policies each year. Must be able to attend a
once-a-month meeting for approximately 2-3 hours.

Clause 9. Election Specialist
a. Coordinate all aspects of elections such as when and where voting
sites will be located, prepare ballots and sign-in sheets, secure man-power for voting. Work with the Publicity Specialist and candidates to
promote visibility during election time(s).

Clause 10. Orientation Specialist
a. Coordinate with Counseling Department their need for Matriculation
orientation packets. Insure that all supplies are updated as needed
and a supply stock is always available.

Clause 11.  Bookstore Liaison
a. Make sure students are aware of any specials going on, new items
being carried, knowledgeable of general inventory carried at the Book Nook. Insure Bookstore brochure is/are current for orientation packet.

Clause 12. Club Specialist
a. Be knowledgeable of policies and procedures regarding club organization and status. Work with ASCC Secretary to insure all clubs are operating under guidelines. Be willing to promote both new and existing clubs.

Clause 13. Newsletter Editor
a. To be determined.

Clause 14. Student Trustee Liaison
a. To be determined.

Clause 15. Webmaster
a. To be determined.

ARTICLE VII. MEETINGS:

Section 1. The ASCC shall represent the students of the college by:

Clause 1. Meetings at least once a year with the Academic Senate to
discuss student concerns and needs.

Clause 2. Hold and maintain ongoing communication with the Academic Senate. The ASCC meetings shall be held at least once a
month (Summer session excluded).

Clause 3. Quorum: 51% of the Student Senate of those positions that have been appointed.

Clause 4. If the ASCC does not have a quorum for six (6) regularly
scheduled meetings in a row, then the ASCC shall automatically
be dissolved and the student funds and other activities shall be
administered by the appropriate administrator, advisor and the College designated treasurer.

Clause 5. Hold other meetings of the ASCC as needed.

ARTCICLE VIII. FINANCES

Section1. The budget shall be established by the ASCC during the Spring semester for the following year.

Clause 1. Once established, the budget shall be administered by the ASCC with the approval of the Dean of Student Learning and the Vice-President of Student Learning or appropriate administrator.

Clause 2. The ASCC shall be responsible for the Student Activity Program, utilizing funds provided in the budget for various programs. Clubs are encouraged to raise additional funds for their own individual
club activities and events.

Clause 3. Funds shall be raised by the ASCC through the sale of ASB cards and other fundraisers to supplement the College project budget.

Clause 4. The ASCC shall delegate a base-line amount of $2,000 ( two thousand dollars) for those Cerro Coso campuses who have an active constitution on file, not to exceed $2000 per academic year for the purpose of supporting student life at their sites. At the end of each fiscal year; at the request of the site student club Advisor or site Dean, unencumbered funds will be absorbed into the ASCC fund.

ARTICLE IX. ADVISOR

Section 1. The position of Advisor is appointed by the Dean of Student Learning and the Vice-President of Student Learning. The Advisor facilitates all ASCC Senate meetings, as well as Executive Board meetings, attends both Spring and Fall CalSACC Conferences, attends the CCCSAA Conference and oversees all ASCC Activities.

Section 2. On matters of legality and interpretation of college rules and
regulations the Vice-President of Student Learning shall have the final authority. Decisions may be appealed to the College President.

ARTICLE X. CLUBS:

Section 1. General Provisions:

Clause 1. All clubs and organizations shall have a constitution approved by a majority vote of the ASCC Student Senate.

Clause 2. All clubs and organizations shall serve their members irrespective of race, color, national origin, sex (including sexual harassment), disability, or age in any of its policies, procedures or practices.

Clause 3. All club officers shall be enrolled in at least six (6) units and be academically in good standing, with a 2.0 G.P.A. or better,
during the semesters they hold office.

Section 2. Establishing a Club:

Clause 1. Any group wishing to be recognized as an active club by the college shall submit a constitution, and a list of at least 6
members to the ASCC. A charter will be issued on a majority
vote of the ASCC upon approval of a constitution.

Section 3. Club Membership:

Clause 1. All active clubs shall maintain a minimum membership of 6
members.

Clause 2. All active clubs shall notify the ASCC of their membership
strength within the first month of each semester.

Clause 3. The members of all clubs and organizations shall hold a
valid ASB card.

Clause 4. All clubs shall provide the Student Activities Office with
minutes of meetings and financial status reports on a monthly
basis. This information is due by the 1st day of the following
month. Failure to comply will result in the suspension of club funds. Reinstatement will be at the discretion of the ASCC Executive Board.

Clause 5. All clubs are encouraged to attend at least two meetings per semester; to NOT MISS more than three (3) meetings per
semester.

ARTICLE XI. VACANCIES:

Section 1. If Senate members of the ASCC have 3 unexcused absences per semester from regular ASCC meetings, the ASCC Secretary shall notify the area faculty members or club president and club advisor to request a replacement member. As of the third unexcused absence, clubs not supporting the ASCC with  representatives attending and participating in the ASCC shall have their constitution revoked by the ASCC, and their budgets will be absorbed by the ASCC budget. Special consideration will be given to community campuses (Eastern Sierra College Campus, South Kern College Campus and Kern River Valley College Campus) due to geographical hardship.

ARTICLE XII. CHANGES AND REVIEW:

Section 1. Any changes to these rules and regulations must be approved
by a two-thirds vote of the ASCC Student Senate.

Section 2. The ASCC shall be automatically reviewed every two years,
or as deemed necessary by the ASCC Advisor after consultation with the ASCC President, the Dean of Student Learning and the Vice-President of Student Learning. This review shall be held to determine the viability of the student association and to make appropriate recommendations, if needed.

Section 3. From date of submission for review and recommendations, Administration will be given 30 days to respond to changes, or it will be assumed approved by acclamation.

CCCC ASSOCIATED STUDENTS OF CERRO COSO BY-LAWS

ARTICLE I. BUDGET:

Section 1. The ASCC Budget Committee shall convene early during the Spring semester, and shall operate until the budget is complete and/or no later than the last day of the semester.

Section 2. The committee shall be responsible to send out, collect, review and
evaluate request forms. A presentation of recommendations will be presented to the Senate for final approval.

Section 3. The committee shall be chaired by the ASCC Finance Manager, or
the ASCC President.

Section 4. The ASCC President shall be a member of this Budget Committee.

Section 5. The Committee will be comprised of the above two officers, the ASCC Advisor and no more than three other Senate members for a total of six committee members.

Section 6. The Committee shall reserve the right to request a meeting with the intended (faculty member requesting funds) for purposes of clarification.

ARTICLE II. REQUEST FOR FUNDS:

Section 1. A club or area representative must submit all requests for funds to the ASCC Senate.

Section 2. A cost analysis will be required when submitting a request for funds. The proposal shall include an estimate of anticipated attendance, time lines for publicity, and an indication as to whether other efforts have been made to raise the requested funds.

Section 3. If a proposal exceeds three hundred dollars ($300), it will be discussed in the Senate and not voted on until the next meeting. Clubs and area representatives may use the intervening time period to discuss the proposal with their constituencies prior to the final disposition of the proposal. With the approval of the Vice-President of Student Learning and the Dean of Student Learning, a proposal can be acted upon immediately in a mutually agreed upon “emergency status” situation even if over $300.00.

ARTICLE III. OFFICER ELECTION VOTING PROCEDURES:

Section 1. Officers:

Clause 1. A campus-wide vote by secret manual ballot, and/or via internet e-mail balloting, will be held each Spring semester. A simple majority will decide the outcome.

1. If the nominee is running unopposed, then the office shall be filled by acclamation.

Clause 2. An election committee consisting of 4 active members of the ASCC who are not running for office will be in charge of the election. The committee shall also be responsible for the coordination of the polls (including supplies, volunteers and advertising). All balloting will be conducted on two (2) full consecutive days, no less than one (1) month prior to the last ASCC meeting. Ballots will be counted on the third day.

Section 2. Nomination Protocol:

Clause 1. To qualify, nominees must submit an application, resume and letter of intent to the Student Activities office prior to nominations.

Clause 2. The election committee, along with the advisor, will approve or deny applicants and notify them within 5 working days of
their submission.

Section 3. Voting Protocol:

Clause 1. There shall be no campaigning within thirty (30) feet of the polling place.

Clause 2. All nominated officers must submit flyers one week before voting to be approved, and they must campaign.

Clause 3. If 100 votes are not submitted then those votes will become null and void, and the election must be repeated.

Clause 4. No candidate shall exceed $100.00 of personal/committee funds for campaign expenses. Candidates must show proof of expenditures.

Clause 5. The incumbent President shall introduce the newly elected  officers after the elections at the next ASCC meeting. New officers shall sit beside current officers during the last two (2) ASCC meetings to train in Parliamentary procedures.

Clause 6. All newly elected officers shall be transferred at the last ASCC meeting.

Section 4. Recall Election:

Clause 1. Petition by 1/3 of the total number of members is cause for a recall election. The offense must be stated in writing and submitted by a member. After the offense is submitted to the organization, the  offending officer has the right to a 48 hour notice of a hearing. A recall election will be conducted as a “Special Election”. Recall requires an affirmative vote of 2/3 of the total voting membership.

ARTICLE IV. VOTING ON MOTIONS BEFORE THE SENATE:

Section 1. Voting is open only to students in the ASCC Student Senate.

Section 2. Motions are presented from the ASCC Senate only. After motions have been made, the floor will be open for discussion and questions.

ARTICLE V. STUDENT SENATE:

Section 1. Academic area representatives will be based on recognized areas as currently defined by the Awards Program List (See attached).

Section 2. ASCC Senate members may hold Shared Governance Committee positions concurrently.

Section 3. ASCC Senate members who are elected to the position of an ASCC Officer will relinquish their status as club or area representative and that position will be replaced by their constituency.

Section 4. Any Cerro Coso Community College student who is a member of a higher state student organization shall be considered an ex-officio member of the ASCC whether by designation or decree.

Section 5. Any representative not fulfilling their responsibilities will receive a letter of warning and failure to heed the warning will result in removal, and their position will be filled by a replacement.

ARTICLE VI. CHANGES AND REVIEWS:

Section 1. Any changes to the By-Laws must be approved by a majority of the ASCC Executive Board.

ENACTING CLAUSE

Section 1. This Constitution shall become effective upon approval of the Student Senate.

SIGNATURES:
 
______________________________________ DATE:__________
ASCC President
 
 
______________________________________ DATE:__________
Dean of Student Learning
 
 
______________________________________ DATE:__________
Vice-President of Student Learning

Approved: April 22, 1986
Revised: May 18, 1993
August 31, 1993
April 27, 1995
December 1, 1997
February 5, 1999
March 2000
April 16, 2002
 

Top

 
Home | Campus Map | Contact Us | Directory | Search | Sitemap | About this website | Alternative Media
All Content © 2007 Cerro Coso Community College | Kern Community College District | Disclaimer | Giving to CCCC

Last updated August 22, 2006